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Education and Training Program Enhancement

Florida Cancer Data System

The Florida Cancer Data System (FCDS) identified a pressing need to develop and prioritize training for all Florida registrars (certified and non-certified) to address critical needs during an extended period of change that included the introduction of Collaborative Stage version 2 (CSv2) and the North American Association of Central Cancer Registries version 12, a new Class of Case, new information technology systems, and changed operations for both the hospital and central registry in a large state.

Emphasis had been placed on developing training materials addressing the 2010 changes and CSv2 for certified tumor registrars (CTRs) and American College of Surgeons Commission on Cancer (CoC)-approved cancer program registry staff. So much emphasis was placed on training that registrars with access to training were having difficulty prioritizing and navigating materials. Furthermore, few presentations had been developed for audiences who were not CTRs, although Florida and many other states rely heavily on non-CTR abstractors from non-CoC facilities.

FCDS delivered prioritized and structured primary and/or secondary training on multiple topics over nine months, providing 75 hours of targeted training to more than 1,900 participants using a combination of in-person and webcast trainings. FCDS closely monitored attendance and worked with the National Cancer Registrars Association to gain approval for continuing education units.

The response was overwhelming, with as many as 159 participants attending a single webcast. Our annual conference also was well attended, with more than 150 participants. Program participants included both certified and non-certified registrars, representing both CoC-approved programs and non-CoC facilities. All webcasts were recorded and made available on the FCDS Web site the day after each live presentation. All materials were available on the FCDS Web site before and after live and in-person training sessions.

Word spread that the live and recorded webcasts were available to registrars both inside and outside Florida, and registrars from several neighboring states asked to attend. The “FCDS Summer Educational Webcast Series” turned into an “Extended Educational Webcast Series” concluding in mid-December.

By quickly assembling and prioritizing available materials, FCDS was able to inventory ready-to-use presentations and identify gaps in training (both prepared and new). FCDS used this resource to prepare Florida registrars for 2010 changes with sufficient time to answer follow-up questions and practice abstracting cases and casefinding, and include background presentations to complete the experience.

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