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Hospital Registry Data Sources

A hospital is a healthcare facility that provides inpatient and outpatient diagnostic, treatment, and palliative care services. It may serve a community or regional population or serve as a teaching and referral center. A hospital may seek approval for its cancer program from the American College of Surgeons Commission on Cancer, whose program standards require operation of a hospital cancer registry.

The hospital business use case diagram shows the business process of a hospital cancer registry and its interaction with internal actors (those who perform the process) and external actors (recipients of the process).

The hospital operations use case diagram shows hospital cancer registry operations, including general first-level functions and more detailed second-level functions.

The hospital domain diagram shows the interactions between the entities involved in registry functions. It shows the formation of a cancer abstract from the time individual event reports are generated at different data sources to the time the cancer abstract is stored in the hospital cancer registry and made available to institutions and national programs for research.

Hospital registry functions include—

  • Approve a pathology laboratory for electronic reporting
  • Prepare and transmit event report
  • Receive batch file
  • Validate event report
  • Perform casefinding and passive follow-up
  • Perform abstracting
  • Validate and edit abstracted data
  • Submit data to central cancer registry and National Cancer Data Base
  • Conduct active follow-up
  • Perform quality assurance/quality improvement
  • Perform analysis
  • Hospital data sources include—

  • Medical records
  • Disease index
  • Specialty databases
  • Admissions
  • Outpatient services
  • Outpatient imaging
  • Freestanding pathology laboratories
  • Treatment logs
  • Radiation oncology
  • Oncology clinics
  • Pharmacy
  • Business office
  • **Pathology laboratories send data to both hospital registries and central cancer registries.

    Page last reviewed: November 9, 2011
    Page last updated: November 9, 2011
    Content source: Division of Cancer Prevention and Control, National Center for Chronic Disease Prevention and Health Promotion
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