National Violent Death Reporting System
Restricted Access Database (RAD)
Guidelines for RAD Proposals
At this time, there are no costs for accessing the NVDRS RAD. It is also important to note that CDC staff are unable to provide analytic or other technical assistance to recipients for the proposed research.
Eligibility to Apply for RAD
To request the NVDRS RAD, the primary investigator must meet all of the following criteria:
- Have a Ph.D. or M.D.
- Hold a research position or faculty appointment at his/her institution
- Home institution must be a research organization, government agency, or institution of higher education. This includes research foundations or grant-making organizations.
- Agreement to comply with NVDRS RAD security, confidentiality, and data protection requirements, as outlined during the review process
Local, county, and state government employees, regardless of degree or research position, are also eligible to apply for the NVDRS RAD. Eligible investigators must prepare and submit a proposal. The ability of the principal investigator to conduct the proposed analyses and to comply with NVDRS RAD security, confidentiality, and data protection requirements are considered during the proposal package review process.
Proposal Package and Submission
The 2-5 page proposal package must include the items listed below. Submit the package to NVDRS RAD at email@example.com.
- Cover letter on official home institution letterhead
- Project title
- Abstract: approximately 100-300 words summarizing the project
- Full personal identification, institutional affiliation, mailing addresses, phone, and email address of the person to be primarily responsible for care of the data and for compliance with the terms of the data sharing agreement
- Names of all other investigators who will be accessing the RAD files under the requesting investigator's supervision
- Source of funding for the proposed project, if applicable
- Background of study:
- Key study questions or hypotheses
- Public health benefits. Requestors must provide evidence that there is a legitimate public health purpose that justifies the use of the data
- Summary of the variables needed for the proposed research. Description should include requested NVDRS variables and any data from other sources that might be merged with NVDRS data. A variable specifications sheet can be requested prior to submitting the proposal. To obtain the NVDRS coding manual and other NVDRS related materials, please visit the NVDRS Technical Assistance page.
- Methods for the study including analytic strategy and mock tables if raw or unweighted frequencies may be reported
- Description of the anticipated products, reports, and publications to be derived from the data analyses
- Description of the mechanisms that will be in place to secure the data, preserve confidentiality, and prevent unauthorized access. These mechanisms can include the data storage plan, limitations on access to the data, technical security practices such as password protection, use of stand-alone computers, encryption, and procedures covering networked computers and servers.
- Description of the return or destruction of all NVDRS RAD files and all derived files when the approved use of the data is completed (i.e., the agreed upon date scheduled by CDC). The return or destruction date is five years from the receipt of the data, unless otherwise specified.
- The requestor must also include in the proposal package:
- A completed and signed copy of the NVDRS Data Sharing Agreement (Note: All investigators on the proposal must sign this agreement). The NVDRS Data Sharing Agreement form should be requested prior to submitting the proposal.
- A signed copy of approval from the body of the requestor's home institution that is charged with the ethical review and approval of research projects.
The NVDRS RAD review committee consists of a panel of scientific and data analysis experts within CDC's National Center for Injury Prevention and Control.
Upon receipt of the proposal package, a committee will review the submission to ensure it meets the requirements established to protect the confidentiality of the data. In each proposal, the review committee will look for the following criteria:
- Scientific and technical feasibility of the study
- Qualifications of all people who will have access to the data
- Consistency between requested data and study goals
- Description of any additional data that will be linked to NVDRS RAD data
- Anticipated publications or other dissemination of results
- Risk of disclosure of restricted information
- Protections in place to maintain confidentiality of the data
- A legitimate public health purpose will be served by use of the data
At a minimum, the committee will review proposals every quarter. An incomplete proposal package will be returned upon receipt. The review of complex projects that require extensive communication between NVDRS staff and the applicants may take longer to complete. When a proposal is approved, the principal investigator will be notified by email and will receive the data via FTP (file transfer protocol).
Investigators are permitted to conduct only those analyses that have received approval. Requests to add data years to an existing project that has been approved will be expedited; in this case, a committee review is not required. CDC reserves the right to deny or terminate any project at any time when it deems an investigator's/researcher's actions may compromise confidentiality or ethical standards of behavior in a research environment. Failure to comply will result in the cancellation of the research activity and exclusion from future research activities using the NVDRS RAD.
Contact the NVDRS RAD team at firstname.lastname@example.org for the following:
- Any questions and further information about the NVDRS RAD
- Request a copy of the NVDRS RAD data sharing agreement
- Request a copy of the NVDRS RAD variable specification sheet
- Submit the proposal package