8.1: Importing Text Files with the Import Text File Feature

In most cases, EZ-Text users directly type responses into the Open-ended Questions screens for their database (see Chapter 4). However, some users may wish to copy blocks of text from other existing word processor documents. For example, this might include copying portions of verbatim interview transcript files that were generated using a word processor software program (e.g. Microsoft® Word, WordPerfect®, etc.).

To import a text file:

Step 1: On the Interview Information Screen, go to the ID number corresponding to the text file you wish to import.

Step 2: Under the File Menu, click Import Text File. (See figure 8.1-1.)

Step 3: Select the Open File button, or, under the File Menu, select Open Text File. (See figure 8.1-2.)

Step 4: A list of previously saved text files will appear. If the file to be opened does not appear in the list of files, select the appropriate drive and folder. To select a drive, click on the arrow to the right of the drive field, and select the needed drive from the pull-down menu by clicking on the drive. To select a folder, scroll down the list of folders and double-click on the folder needed. Once the appropriate file is selected, click on OK. (See figure 8.1-3.)

Step 5: From the pull-down menu next to the Question No.: field, select the question number for which you wish to import text. (See figure 8.1-4.)

Step 6: Using the mouse, highlight the portion of text to be copied into the response section for that question. (See figure 8.1-5.) Alternatively, users can hold their Shift key down and use their keyboard's arrow keys to highlight a block of text.

Step 7: Click Save. EZ-Text automatically copies the selected portion of text into the database.

Step 8: Continue onto the next question by clicking the Next Q. button at the bottom of the screen, and repeat steps 5-7.

Step 9: When you have finished copying text for the current record, return to the Interview Information Screen by clicking the Return button, or by selecting Return to Main Screen under the File Menu.

8.1(a): Correcting a Mistake

EZ-Text's Import Text feature allows for text to be efficiently copied into a single question response from several places in the same text document. It does not overwrite existing saved text, but adds new saved text to the end of the response. Thus, to correct a mistake, it is not sufficient to simply re-highlight and save the correct text to be copied.

To correct a mistake:

Step 1: Return to the Interview Information Screen by clicking the Return button.

Step 2: Click the Questions button.

Step 3: Go to the question number to be corrected by clicking the Goto Question button and selecting the question number from the pull-down menu.

Step 4: Highlight the entire response and press delete on the keyboard.

Step 5: Click Return to Main. From the Interview Information Screen under the File Menu, click Import Text File.

Step 6: Until a text file or the database is closed, EZ-Text will keep the last text file open. Go to the desired question number by using the pull-down menu at the bottom of the screen. Highlight the appropriate text and click Save. Continue highlighting and saving text for additional questions as usual.

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